At the June 2, 2021 membership meeting, the Genesee PTA will be electing officers for the 2021-2022 PTA year. We need your help to attract the best and brightest from our school community to lead next year’s PTA! Are you or someone you know looking to give back to our school community in support of GH students and families? If so, consider nominating them for a PTA Board position. See details about the open positions below. All of the positions can be shared with another parent, so invite a friend to co-chair with you!
While next year’s board be faced with the challenge of leading in a post-pandemic return to school, they will also have the unique opportunity to pave new directions for our PTA as we strive to fulfill our commitment to becoming an anti-racist organization. We are seeking a diverse team that is representative of our school community and welcome nominees from all backgrounds and lived experience.
Please nominate someone you know or yourself by March 31 using this Nomination Form. Nominations are non-binding and will be kept anonymous. The nominating committee will follow up with each nominee individually to discuss interest and details about the position.
Why join the PTA Board?
- Receive first hand (and often advance) knowledge about important issues impacting our school
- Get the opportunity to form close relationships with staff, teachers and other parent volunteers
- Lend your voice to carrying out the PTA’s mission to advocate for all students
- A board position can also help expand your personal and professional network, grow your leadership skills, and build your resume (particularly useful for parents transitioning back to work after an extended absence).
- The hours are flexible, most duties can be performed remotely, and you don’t need to have any specific skills – just a positive attitude and a willingness to learn.
- New officers are provided with comprehensive training and resources, plus will have an established team of returning board members to provide guidance and support.
Questions? Please email the Nominating Committee.
Elected Board Positions for 2021-2022
Leads the school PTA toward specific goals determined by Executive Board, oversees and provides guidance for all PTA board members, committees, activities and PTA calendar. The President ensures adherence to PTA bylaws & procedures, and is the official school PTA spokesperson and representative. This position can be filled by two people co-chairing the position.
- Develop and communicate monthly board and (general meetings) agendas and preside over all meetings.
- Member of all committees, and can attend any or all meetings as seems helpful.
- Meet regularly (typically every other week) with principal “to share information on current events/problems involving the school and oversee effectiveness of PTA projects.
- Maintain positive relationship with principal, teachers, parents and community.
- Ideally, attend Building Leadership Team (BLT) meetings as representative for PTA. Another PTA Executive Board Member can fill this role.
- Monitor/ attend or send a representative to relevant meetings, Seattle PTSA, school board & school board director meetings
- Monitor all committees, support Chair positions and volunteers.
- Continuous budget management with Treasurer, Principal and Fundraising chair throughout the year, attend budget work sessions
- Co-sign all checks and signs authorizations and binding agreements
- Be available to attend and speak at various school functions – New Student and Kindergarten Orientations, Open Houses, and first day of school assembly, etc.
- Makes appointments to positions & committees as designated in the standing rules, with the approval of the executive committee, for a term of one year.
- Disseminates and communicates all information pertinent to PTA programs including summer mailings and any PTA-sponsored enrichment programs, fundraising, important dates, etc.
- Maintain records, notes, procedures for transfer to successor. Mentor PTA president successor as needed (changes in VP role and possible changes including Past President)
A Successful President will:
- Commit to “making every child’s potential a reality” by being a powerful voice for ALL children, a relevant resource for families and communities and a strong advocate for the education and well-being of every child.
- Provide leadership
- Have solid financial acumen
- Delegate and follow-through
- Be willing to have open and transparent communication
- Create an environment of mutual respect in which everyone feels free to participate fully in discussing issues and making decisions
- Put the goals of the organization first.
- Actively seek and make use of the special interests and abilities of members.
The Vice President will be in training for all the tasks above, executing them for the President if the need arises. By committing to running for Vice President, the Vice President is making a commitment to the Board of two years- one as VP, then they are re-elected as President for one year. The Vice President shall perform the duties of president in the absence or inability of that officer to serve and shall assist the president when called upon. This position can be filled by two people co-chairing the position.
- The Vice President should work closely with the President to determine an appropriate division of “presidential labor” and shadowing opportunities. This structure is still evolving so there’s lots of flexibility.
- The Vice President should attend all Board and General Meetings in order to become familiar with our PTA’s work.
- The Vice President shall perform the duties of the President in the absence or inability of that officer to serve, and shall assist the president when called upon.
- Currently, the Vice President plays a key role on the PTA Budget Committee in order to learn more about the PTA Budget that will be in place when they assume the role of President in the coming school year.
The secretary attends and takes minutes and records all business transacted at each meeting (board & general) making sure all minutes are complete, handles attendance at meetings and prepares minutes for approval at the next meetings. The secretary also issues all notices of meetings and conducts correspondence as the board may request. The secretary keeps copies of legal document notebooks and permanent record files.
Treasurer responsibilities include reconciling bank accounts and on a monthly basis using Quickbooks and Excel, issuing payments and reimbursement checks as needed, filing non-profit tax forms with the IRS and the State, communicating with the Asst Treasurer to record deposits for fundraisers, field trips, etc., giving budget updates in board and general membership meetings, chairing the PTA Budget Committee in the spring, and preparing the Proposed Budget for the following school year. Treasurer attends all PTA board and general meetings.
Vice treasurer responsibilities include depositing all PTA funds into the bank account, reporting all deposits to the Treasurer, and making electronic expense reports for the teachers and staff. The deposits would include payments from fundraising activities, after school enrichment, field trips, and other misc. deposits. The Asst Treasurer would also record all Direct Giving donations on an Excel Spreadsheet and distribute Tax donation forms to all donors.
The PTA Fundraising Chair visualizes the strategies and manages the efforts to fundraise the money that will support the goals and needs of the Genesee Hill PTA. This is an elected position and the Fundraising Chair serves on the PTA Executive Committee and the PTA Board. The fundraising chair will manage and monitor all fundraising activities. They will be the liaison between the PTA board and individual fundraising committee chairs (Auction, Dine-Outs, Fox Boxes, Move-a-Thon, Direct Give, Supply Drive, and Shop for Genesee Hill). Fundraising chair primary responsibilities include communicating and marketing all fundraising activities, goals and where YTD achievements to the general school community. Another focus of the Chair is advertising events and creating excitement around activities.
Non-Elected Board Positions for 2021-2022
This role makes sure every committee, fundraiser, and event has a chairperson, that the chairperson is aware of his or her responsibilities, and that there are enough volunteers to help. It connects all parents who wish to volunteer to specific events, fundraisers, and committees to appropriate chairpersons and ensures inclusion in event/committee communication. The volunteer coordinator sorts through all the volunteer request sheets each parent fills out in the beginning of the year, cross-referencing them with the volunteer sheets posted in the school hallway, and providing a final list of all volunteers to each chairperson. The volunteer coordinator may also need to independently recruit more volunteers and/or chairpersons for some events, fundraisers, or committees.
The Events Chair will represent committee chairs of PTA events, especially to the Board. The Events Chair may also be a committee chair for one or more events. The Events Chair will develop knowledge around event planning, advertising, space use and permitting, food handling, budgeting, volunteer management, and money handling, that will be specific to Genesee Hill and will help committee chairs in these areas. The Events Chair will bring concerns from committee chairs to the Board for resolution and recommendation and will facilitate budget planning during the spring. As committee chairs resign, the Events Chair will be instrumental in finding and supporting replacements.
Each position serves a term of one year, from July 1 until June 30th. All board members are expected to attend the monthly Board Meetings, the General Membership Meetings, and any additional Executive Meetings that may be called. Executive Committee members will also be expected to attend PTA trainings, as recommended by the Washington State PTA. Executive Committee members are requested to attend PTA events where it will be important to have PTA representation. One person cannot serve in the same position on the Board for more than 2 terms. The Genesee Hill PTA Board is made up of the Executive Committee, the Principal, and one teacher.